Port Moody Police Department

Police Records Check

Residents of the City of Port Moody

Police Record Checks and Fingerprinting are provided only for the residents of the City of Port Moody. All others must go to Police Department in the city in which they reside.

All persons requiring a Police Record Check must attend the Port Moody Police Department in person at 3051 St. Johns Street between 8:00am - 8:00pm Monday to Friday.

Police Records Checks - Downloadable form click here

 The Port Moody Police Department provides two specific background investigations:

 1) Police Certificate  

Most foreign governments require a Police Certificate prior to the issuing of a residence visa or work visa or external stays visa.  The Port Moody Police Department will make several database queries and possibly contact other police agencies prior to issuing a Police Certificate.  This Police Certificate will certify that the individual named in the Police Certificate does not have a Criminal Record in Canada. 

When a police database check reveals that an individual with a similar name may have a Criminal Record in Canada then no Police Certificate will be issued.  To confirm whether this Criminal Conviction is actually that of the individual, the individual must attend the Port Moody Police Department and provide a set of their fingerprints.  These fingerprints will be forwarded to the Royal Canadian Mounted Police in Ottawa and where an actual fingerprint comparison will be made.  Based the results of this examination, the Royal Canadian Mounted Police will forward a certified document to the individual outlining their findings. 

2) Enhanced Police Records Check & Vulnerable Persons Screening    

The Enhanced Police Records Check process is a  comprehensive background check.  This process has been designed specifically for:

   1) individuals in positions of trust and/or

   2) individuals who have contact with vulnerable individuals.   

Positions of trust is not limited to: handling sensitive information; controlling or processing money; transporting individuals or property; having contact with vulnerable individuals based on employment; etc…

A vulnerable person is anyone who, for whatever reason, is unable to protect themselves without support.  This could be individuals under the age of 18 or with vulnerable individuals who, because of their age, a disability, or other circumstances, whether temporary or permanent, are in a position of dependence on others or are otherwise at greater risk than the general population of being harmed by persons in a position of authority or trust relative. 

In conducting all Police Record Checks, the Port Moody Police Department checks specific police and government databases: 

1)   Royal Canadian Mounted Police’s PIRS system;  

2)   Police Record Information Management Environment of British Columbia

      (PRIME-BC (all police agencies records in British Columbia);   

3)   Police Information Portal (PIP) (access RCMP and some other Canadian police

      agencies outside of British Columbia.  By the end of 2008 all Canadian Police

      Department records will be accessible through PIP); 

4)   Canadian Police Information Center (CPIC) (database containing all Arrest Warrants & Criminal Records);  

5)   Justice Information System of British Columbia; and 

6) ICBC Driving History database. 

BACKGROUND CHECK PROCESS 

To obtain a Port Moody Police Department background check, the following procedures will be undertaken: 

1) You must complete an Enhanced Police Records Check & Vulnerable Persons Screening form.  These forms can be obtained: 

A)  at the Front Counter at the Port Moody Police Department 3051 St. Johns Street Port Moody, B.C. or

B)  from the Port Moody Police Department website. (found under Forms on the Home page) 

2) You should complete all portions of the form with the exception of questions #7 to #14.  These questions should be completed by the Volunteer organization or employer.  If a Police Certificate is required then these questions do not need to be completed unless specifically requested. 

3) You should obtain a letter from the Volunteer organization or employer confirming that they have completed questions #7 to #14 and that you are either a Volunteer or an employee; 

4) You attend the Port Moody Police Department and present the following documents to the Front Counter Clerk: 

A)  the completed Enhanced Police Records Check & Vulnerable Persons Screening form; and  

B)  letter from your Volunteer organization or employer. 

                     NOTE: Front Counter Clerk is available

                                     Monday to Friday – 8 AM to 8 PM. 

5) Pay the processing fee as outlined below:

   - Police Certificate - $40.00; 

   - Enhanced Police Records Check letter for 

a) Employment - $40.00;

b) Adoption - FREE;

c) Students - $10.00;

d) Volunteer Groups outside of Port Moody - $10.00;

e) Tri-city Sport Organization and resident of Port Moody – FREE;

f) Port Moody Volunteer Group – FREE. 

NOTE – Port Moody Police Department will provide multi-letters for different organizations at no extra cost. 

 6) Phone the Port Moody Police Department at (604)461-3456 to arrange the picking up of the Police Record Check letter.

*Fingerprinting is by appointment only Thursday's at 8:30am.

Along with any one of the following pieces of photo identification: Driver's License, BCID card, Passport, Status card. Please bring all documentation provided

Note: *If you are applying for a security clearance, you must bring your Security Programs Division Form